Become a GuySuCo Supplier
Step 2: Observe the Pre-qualifications for suppliers

Please Supply us with the following information (by postal mail, fax or e-mail):

• A copy of valid business registration along with profile of Legal Department or details of Legal Representatives.
• A copy of audited Financial Reports or statement from reputable Financial Institutions for the last three (3) years.
• A copy of tax certificates and social security compliance in country of registered business.
• Payment terms offered including any favourable Credit Arrangements.

NB. Companies that are currently registered with Guyana Sugar Corporation Inc. are also required to submit new Registration data annually which includes the first three listed above.

Observe the Post-qualifications for Suppliers

Please supply us with the following information (by postal mail, fax or e-mail), only if applicable, to your Company:

• List of Equipment you represent stating manufacturers and country of origin.
• List of Equipment models sold in Guyana and South America in the last three (3) years.
• Average value of Spares stocked for Equipment you represent.
• Foreign companies to indicate Local Representative of Equipment and Materials.
• Local Suppliers to provide data on Service Workshop for Equipment.
• List of Technical Personnel, Qualification and/or Experience.
• International registration standard, for example, ISO 9000 or BS 5250

All companies who are dealers or distributors for Equipment or Materials should provide documentation indicating their dealership status.

SECTION 1 - INSTRUCTIONS TO APPLICANTS 

1. Please ensure that your registration is completed via the web using our Guysuco.com website. In addition to the covering letter, there should be: 

A. Approved Supplier Objectives 
B. Criteria 
C. Operational Conditions 
D. General Conditions of purchase 
E. Declaration 
F. Commodities List  

Failure to furnish a complete application will be at the applicants risk and may result in rejection of the application. 

2. Clarification or assistance in completing the documents can be obtained at the address below or by email to registrationqueries@guysuco.com or DhaanmattieB@Guysuco.com.  

3. The applicant must bear all costs related to the preparation of the application. The Guyana Sugar Corporation will in no circumstance be responsible for those costs regardless of the outcome of the application. 

4. All information provided will remain confidential and will not be passed to third parties. 

5. The applications should be in a sealed envelope to maintain confidentiality and addressed to:

The envelope should be marked "Pre-qualification" OR "Post-qualification" as required.

6. Applicants delivering Pre-qualification or Post-qualification documents by hand, the preferred method, should do so to the Materials Manager or any Purchasing Manager.

Please read sections A to D carefully to obtain a good understanding of our Procurement System in operation.

SECTION A - APPROVED SUPPLIER OBJECTIVES 

1. GuySuCo wishes to optimize its procurement process by developing a broad base of reliable suppliers. 

2. Our criterion for awarding business is "best value for money" not necessarily the lowest price. Delivery, quality, design, technical performance, reliable continuity of supply, market vulnerability and other factors are all taken into account before we make a decision to purchase. 

3. Section F details the various Commodities which GuySuCo purchase. It is very important that applicants only apply for registration for those commodities which they can offer/sell competitively. A supplier should be a manufacturer or a stockholder of a commodity or have good access to import a commodity before offering to supply it. 

SECTION B - CRITERIA 

The criteria for addition to or removal from the suppliers' list are as follows:-

a) Addition to suppliers' list: Any supplier is eligible to be accepted on the list provided they are a business duly registered with the appropriate Government Authorities. The products offered must also be appropriate to GuySuCo and meet GuySuCo's Specifications. You will be asked to supply details of your company, its size, quality record, financial position etc. The application form (Step 3 below) must be clearly and completely filled out.

b) Partial removal from suppliers' list: Suppliers will be held on the list by commodity and they may be partially removed from that list in the following circumstances: 

1.Consistently declining or ignoring requests to quote for that commodity. 
2.Overestimating their ability to be competitive and/or to deliver a specific commodity. 
3.Inability to meet delivery dates. 
4.Repeated partial or incomplete supply against awarded orders. 
5.Supply of materials not meeting GuySuCo 's specifications. 

c) Complete removal from suppliers' list: Suppliers may be removed completely from the Suppliers list in the following circumstances: 

1.Unnecessarily involving GuySuCo in third party litigation. 
2.Committing any act likely to bring GuySuCo into disrepute. 
3.Inducing or causing any GuySuCo employee to be "In Conflict of Interest" with their employer. 
4.Attempting to offer inducement to any GuySuCo employee. 
5.Failure to supply critical materials which could cause significant loss to GuySuCo or additional expense to replace the shortfall. 
6.Disclosure of confidential information to third parties without written approval other than that required to perform the requested service to GuySuCo. 
7.Consistently poor business practice. 

The decision to completely remove a supplier from the list will not be taken lightly. However once a supplier is removed for any cause, reinstatement will be unlikely. This also applies to suppliers previously removed from the list. Suppliers' performance will be reviewed regularly. 

2.2) Sealed Tender Bids : GuySuCo will request in writing a written Quotation from Suppliers on the "Approved List". Quotations should be sufficiently detailed to give price, delivery and if manufactured in Guyana the Consumption Tax shown separately. The document used to request this type of Quote is a "Request for Quotation" (RFQ). 

2.3) The following applies to Sealed Bid Quotations: -

2.3.a) Each RFQ will have a Closing Date and a number starting with RFQ___________ clearly shown on the request.

2.3.b) The Closing Day/Time for all RFQ's will be Monday at 13.30 hours unless otherwise stated. No request for extensions will be considered unless from more than one supplier within 7 days before the closing date. If the request is granted, all bidders will be notified of the extension and a new closing date will apply. 

2.3 .c) MMD will only consider quotations placed in the correct box. Quotations received late, badly marked or showing incorrect closing dates may not be considered and will be returned to the Supplier "Unopened".

2.3. d) Suppliers can send their Quotations by fax, mail service or email to mmd@guysuco.com. These Quotations must reach MMD by closing date and time. Every effort will be made by MMD staff to ensure that all Quotes are placed in the correct Tender Box. 

2.4) Open/Public Tender: This method is for high value orders which includes Factory and Agricultural Spares, Fertilisers, Agro Chemicals etc and the following applies: -

2.4.b) Quotations received late, badly marked or showing incorrect closing dates will not be considered and will be returned to the Supplier "Unopened" using the same "self addressed" envelope . 

2.4.c) If Suppliers intends to use the mail service for delivery, the Quote in it's sealed envelope should be placed in a second envelope addressed to GuySuCo as above. The front of the envelope should be clearly marked " TENDER DO NOT OPEN BEFORE and show closing date." Every effort will be made by GuySuCo staff to ensure that these will be placed in the correct Tender Box. 

2.4.d) It is the local suppliers' responsibility to ensure that the documents are placed in the correct box. GuySuCo will not enter into any discussion or correspondence on quotations incorrectly posted for any reason including failure of the mailing service to deliver on time or Quotes incorrectly posted by staff due to bad marking. 

2.4.e) The Tender box will be opened in the presence of at least three designated Corporation Officers, one of whom should be the Purchasing Manager. These Officers will be responsible for scrutinizing the unopened submissions and reject any envelopes that are past the date due (for return). Each sealed envelope will be date stamped and signed by the opening officers to signify that the quote has met the conditions and will be considered. 

2.4.f) All the requirements on the RFQ should be filled out or responded to e.g. unit price, extended price, total price, Quote Validity (must be valid for minimum of 90 days), Country of origin, brand name etc. Failure to properly complete the RFQ may render your request non-responsive.  The RFQ number and closing date should be clearly marked on all tender documents. 

1. “Purchase Order” means this Order or any Letter of Commitment sent to you in relation to the Goods and Services specified in the said Order.

2. Acceptance of a Purchase Order means acceptance of all the Conditions expressed or implied in these Conditions. 

3. A Purchase Order represents a Contract between the Guyana Sugar Corporation Inc. (GuySuCo) and the Company or person named on the Purchase Order. 

4. The Contract is to supply Goods and/or Services to GuySuCo at the value and within the delivery period shown. Time is of essence of the Contract. No increase in the value shown on the Purchase Order is acceptable to GuySuCo unless it is approved by GuySuCo in writing prior to the delivery of such goods and/or services.

5. All Materials supplied under this Order MUST BE NEW AND UNUSED (unless specifically stated on the Order), of good quality and suitable for the intended purpose.  GuySuCo retains the right to reject materials which in GuySuCo’s opinion fall below these standards or which do not meet the specifications in the Request For Quotation and/or the Purchase Order.

6. GuySuCo reserves the right to have to have goods inspected before dispatch. For Guyanese Suppliers, quality control checks/visits may be made. For Foreign suppliers, inspection agencies may be invited to inspect at the supplier’s expense.

7. All Services supplied to the company under this Order must be to a good standard of workmanship and the finished product must be suitable for the purpose intended. 

8. In the event of unsatisfactory supply, either as regards quality or time of delivery,

• if the Supplier makes unsatisfactory restitution in good time (in GuySuCo’s opinion) no sanction will applied;
• if he does not, he will be permanently removed from list of Suppliers for the product of which the supply was unsatisfactory;
• if he makes a second unsatisfactory supply, and fails to satisfactory restitution or if legal process is started in respect of any supply, he will be permanently removed from the list of Suppliers for all products.

The Central Tender Committee of the Corporation reserves the right not to deal with any Supplier if in their opinion, it is not the Corporation’s interest to do so.

9. These Conditions of Purchase shall in no way affect the statutory liabilities of the seller under the Laws of Guyana, or in the case of materials purchased overseas CIF, the liabilities of the seller in the country of origin. 

10.All materials purchased in Guyana by GuySuCo must be Customs cleared as appropriate. The Supplier must indemnify GuySuCo from all liabilities, for payment of all duties, Consumption Tax, Purchase Tax, Stamp Duties, etc. In addition, GuySuCo reserves the right to require the Supplier to provide documentary proofthat materials offered or previously sold to GuySuCo have been legally imported. 

11. Materials uplifted from vendors premises by employees of GuySuCo will be subject to further inspection prior to final acceptance.

12. Materials delivered to GuySuCo will be subject to further inspection prior to final acceptance. Any signatures obtained on delivery notes, invoices, etc., shall only imply that materials have been received and not the final acceptance of quantity or quality in compliance with the Order.

13. When a Supplier is forced to ship partial quantities against a Purchase Order, GuySuCo, MMD Central Purchasing shall be notified in writing of the status of the Back Order. In addition when shipping partial quantities, the Suppliers Invoice must in all ways reflect the actual quantity shipped. Notification of Back Order quantities shall be shown on a separate document. 

14. GuySuCo reserves the right to cancel an Order for non-performance and to seek such other or further relief as may be available. 

15. In the case of Overseas Suppliers, materials must be shipped via a freight forwarder of your choice to Guyana with proper notification. GuySuCo Customs’ Contractors will then clear the materials. 

16. All Suppliers are invited to quote on the basis that their company may be awarded only a part of the Order. GuySuCo does not bind itself to accept any or the lowest quotation.

17. All invoices and documents pertaining to the supply of materials, whether accompanying the goods or not, must state clearly our Purchase Order number and must be sent to the Accounts Payable Section, Ogle Estate, East Coast Demerara. Failure to do so will cause delay in payment. 

18. Local Suppliers should quote in Guyana dollars, unless advised otherwise. Overseas Suppliers should quote CIF prices in US dollars, UK Pounds or Euro. 

19. Local Suppliers will normally be paid standard 60 days (in G$) from delivery and acceptance unless other terms are explicitly agreed at time of tender.

21. Over supply of materials may not be accepted or paid for and the Supplier will have to make arrangements to uplift goods over supplied. Invoicing at prices other than those shown on the Purchase Order will not be accepted and may cause serious delays in payment. 

(Please print this Declaration page, sign, stamp and send it in with your other documents to GuySuCo, to complete your registration process.)

In applying for inclusion to the Guyana Sugar Corporation's List of Approved Suppliers, we understand that Application shall not necessarily lead to inclusion on the list and that GuySuCo shall not enter into discussion or correspondence on the reasons for inclusion or rejection. 

We further understand that inclusion on the Approved List of Suppliers places no obligation on the Guyana Sugar Corporation Inc. to conduct any type or measure of business with an "Approved Supplier", and it implies nothing more than a normal, arms length, business relationship.

Signed:................................ 

for and on Behalf of 

DATE:..................................

Please note this section (Register) is only applicable to Suppliers/Manufacturers who have not yet registered with our Company. Those who have already registered, please do not re-register.